Grants Administrator

• Coordinate acceptance of Grants and Subawards. 
• Assist with, and at times conduct, post-award coordination meetings with all key stakeholders involved in awarded grants.
• Develop and maintain a database to track grant deadlines, spending progress, deliverables, and closeout activities; provide regular status reports to finance and program leadership.  
• Coordinate with CFO, CFL Director, Grant Coordination Manager, grant and program managers, and other personnel as necessary to ensure compliance with granting agency regulations, including timely submission of grant deliverables and monitoring of relevant policies.
• Assist grant managers with required financial reporting, subrecipient monitoring, amendments, carryover/no-cost extensions, and budget revisions.
• Maintain, in coordination with the Grant Coordination Manager, an electronic filing system for all grant documents and reports.
• Manage access to all funding portals and provide assistance as needed with uploading or updating award information.
• Prepare monthly expense drawdowns for CFO review.
• Work with key staff to develop program budgets and budget narrative reports. 
• Upload monthly QuickBooks reports to the approved system for program staff review.
• Support grant managers and program leaders to prepare for grantor site visits and audits.
• Support the CFO in preparing for annual financial audits and indirect rate negotiations.
• Attend and/or coordinate routine training opportunities for grant recipients and finance staff.
• Other duties as assigned.

Education:

• Bachelor’s degree in business, business administration, public administration, public education, communications, accounting, or another relevant degree. Relevant work experience may be considered in lieu of a college degree.
  

Experience:

• Two years of experience in the administration of grants, including the submission of grant applications and/or grant reports.
• 2 years of experience in community or program planning, organizing, or facilitation.
• Demonstrated competency and experience with word processing, spreadsheets, and database management.
• At least 2 years of accounting experience in payables and receivables.
• Experience in non-profit and/or foundation administrative functions is highly desirable.

 

Knowledge, Skills & Abilities:

 

Knowledge of:

• Grant application and administration processes, including narrative and budget development.
• Program planning methods.
• Subrecipient monitoring and risk assessment.
• Knowledge of statutory and regulatory compliance requirements of external funders.  

 

Skills:

• Excellent verbal and written communication skills.
• Excellent planning, organizational, and creative problem-solving skills.
• Proficiency with online accounting systems, preferably QuickBooks Desktop.
• Advanced proficiency with spreadsheets and databases. Airtable experience a plus.
• Advanced proficiency with Google Workspace Suite (docs, sheets, drive, etc.).

 

Ability to: 

• Work independently and under pressure – including short timelines – with attention to detail, while successfully completing multiple tasks.
• Work effectively with a wide range of professionals, including finance staff, grant managers, and funding source representatives.
• Ability to work and communicate collaboratively in-person, virtually, and through written communication in order to meet reporting deadlines and requirements.
• Work with remote teams and staff.

Applicants are required to complete a brief aptitude test to assess their knowledge of Google Workspace, accounting report creation, and general computer proficiency.